Support us

Privacy Policy

Last updated July 28, 2024

The Friends of Greenhill Gardens are committed to protecting your privacy. This policy explains how we use the information you provide to us and how we protect your privacy.

SCOPE OF THIS POLICY

This policy only applies to those resources within the greenhill-gardens.co.uk domain.

Under the Data Protection Act 1998, we have a legal duty to protect any information we collect from you. We use leading technologies and encryption software to safeguard our data and adhere to strict security standards to prevent any unauthorised access. We do not pass on your details to any third party unless you give us permission to do so.

SUMMARY OF KEY POINTS

Do we process any sensitive personal information?

We do not process sensitive personal information.

Do we collect any information from third parties?

We do not collect any information from third parties.

How do we process your information?

We process your information to provide, improve, and administer our Services, communicate with you, ensure security and fraud prevention, and comply with the law. We may also process your information for other purposes with your consent. We process your information only when we have a valid legal reason to do so.

What Happens When I Link to Another Site?

Greenhill-gardens.co.uk contains links to other websites. This privacy policy applies only to our site. When you move to another site, please read the privacy statement of any site that collects personal information. We do not pass on any personal information you have given us to any other site.

INFORMATION WE COLLECT

We collect different kinds of information from visitors to greenhill-gardens.co.uk, including:

  • Feedback (through emails to us via the website)
  • Registration (for membership and access to various parts of our website, e.g., our Forum)
  • Online donations
  • Enquiries about or registration for services or fundraising events
  • Site usage information (from cookies and log files)

How Do We Protect Personal Information?

We use secure systems when you make a donation or payment via our website. We also take appropriate measures to ensure that the information disclosed to us is kept secure, accurate, and up-to-date, and is kept only as long as necessary for the purposes for which it is used.

The personal information that we collect depends on the context of your interactions with us and the Services, the choices you make, and the products and features you use. The personal information we collect may include:

  • Names
  • Email addresses
  • Mailing addresses
  • Usernames
  • Passwords
  • Contact preferences
  • Billing addresses

Payment Data

We may collect data necessary to process your payment if you choose to make purchases, such as your payment instrument number and the security code associated with your payment instrument. All payment data is handled and stored by PayPal and Stripe. You may find their privacy notice links here: https://www.paypal.com/uk/legalhub/privacy-full and https://stripe.com/gb/privacy.

All personal information that you provide to us must be true, complete, and accurate, and you must notify us of any changes to such personal information.

 

WHAT LEGAL BASES DO WE RELY ON TO PROCESS YOUR INFORMATION?

In Short: We only process your personal information when we believe it is necessary and we have a valid legal reason (i.e., legal basis) to do so under applicable law, like with your consent, to comply with laws, to provide you with services, to enter into or fulfil our contractual obligations, to protect your rights, or to fulfil our legitimate business interests.

The General Data Protection Regulation (GDPR) and UK GDPR require us to explain the valid legal bases we rely on to process your personal information. As such, we may rely on the following legal bases to process your personal information:

  • Consent. We may process your information if you have given us permission (i.e., consent) to use your personal information for a specific purpose. You can withdraw your consent at any time by emailing
  • Legal Obligations. We may process your information where we believe it is necessary for compliance with our legal obligations, such as to cooperate with a law enforcement body or regulatory agency, exercise or defend our legal rights, or disclose your information as evidence in litigation in which we are involved.
  • Vital Interests. We may process your information where we believe it is necessary to protect your vital interests or the vital interests of a third party, such as situations involving potential threats to the safety of any person.

HOW LONG DO WE KEEP YOUR INFORMATION?

In Short: We keep your information for as long as necessary to fulfil the purposes outlined in this privacy notice unless otherwise required by law.

We will only keep your personal information for as long as it is necessary for the purposes set out in this privacy notice unless a longer retention period is required or permitted by law (such as tax, accounting, or other legal requirements).

When we have no ongoing legitimate business need to process your personal information, we will delete such information or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.

DO WE COLLECT INFORMATION FROM MINORS?

In Short: We do not knowingly collect data from or market to children under 18 years of age.

We do not knowingly solicit data from or market to children under 18 years of age. If we learn that personal information from users less than 18 years of age has been collected, we will deactivate the account and take reasonable measures to promptly delete such data from our records. If you become aware of any data we may have collected from children under age 18, please contact us at weymouthfogg@gmail.com.

WHAT ARE YOUR PRIVACY RIGHTS?

In Short: You may review, change, or terminate your account at any time.

If you are located in the EEA or UK and you believe we are unlawfully processing your personal information, you also have the right to complain to your local data protection supervisory authority. You can find their contact details here.

CONTACT FOR QUERIES ABOUT OUR PRIVACY POLICY

If you have any queries about our Privacy policy or our compliance with the Data Protection Act, please write to:

Trustee Tim Spooner (re data security)
25 Greenhill
Weymouth, DT4 7SW
England

Or email weymouthfogg@gmail.com

POLICY UPDATES

If this privacy policy changes in any way, we will place an updated version on this page. Regularly reviewing this page ensures you are always aware of the information we collect, how we use it, and under what circumstances, if any, we will share it with other parties.